Visa & Residence Guide
Everything international students need to know about obtaining visas, residence permits, and navigating immigration procedures in Poland.
Understanding Visa & Residence Requirements
International students need to navigate visa applications and residence permit processes to study legally in Poland. The requirements vary based on your nationality, program duration, and whether you're from an EU/EEA country or a third country.
Visa Categories & Requirements
EU/EEA Citizens
As an EU/EEA citizen, you enjoy freedom of movement and don't need a visa to study in Poland. However, you'll need to complete some formalities for stays longer than 3 months.
Requirements:
Valid ID card or passport
Proof of enrollment at a Polish university
Health insurance coverage
Declaration of sufficient financial resources
Non-EU Citizens
If you're from outside the EU/EEA, you'll need to obtain a student visa before traveling to Poland. The type of visa depends on your study duration.
Requirements:
Valid passport (valid for at least 3 months beyond visa expiry)
Acceptance letter from a Polish university
Proof of payment of tuition fees
Proof of sufficient funds (approximately €3,000)
Health insurance with minimum coverage of €30,000
Accommodation arrangements in Poland
Types of Student Visas for Poland
Schengen Visa (Type C)
For short-term studies less than 90 days within a 180-day period.
Suitable for summer schools, short courses, or preparatory language courses.
Valid for: Up to 90 days
National Visa (Type D)
For long-term studies in Poland. Most common visa for degree-seeking students.
Allows you to stay in Poland for the visa duration and travel within the Schengen area.
Valid for: Up to 1 year
Multi-Entry Visa
Allows multiple entries into Poland during the visa validity period.
Recommended for students who may need to travel outside Poland during their studies.
Valid for: Varies based on visa type
Visa Application Process
Gather Required Documents
Collect all necessary documents including your acceptance letter, proof of finances, accommodation details, and health insurance.
Complete Online Application
Fill out the visa application form online through the e-konsulat system or the official website of the Polish consulate/embassy.
Schedule an Appointment
Book an appointment at the nearest Polish consulate or embassy. Some locations have long waiting times, so book well in advance.
Attend Visa Interview
Attend your appointment, submit your documents, pay the visa fee, and potentially participate in a brief interview about your study plans.
Processing Time
Visa processing times typically range from 2-4 weeks, but can take longer during peak periods. We recommend applying at least 6-8 weeks before your planned departure to Poland.
Residence Permit Process
If you plan to stay in Poland for more than 3 months (for non-EU students) or more than 3 months (for EU students), you'll need to apply for a temporary residence permit (karta pobytu). This allows you to legally stay in Poland beyond your visa's expiration date.
When to Apply
Non-EU Students: Apply at least 30 days before your visa expires. You can apply as early as 90 days before expiration.
EU Students: Apply within the first 3 months of your stay if you plan to remain for longer than 3 months.
Processing Time: Usually 1-3 months. During this time, your stay in Poland is legal even if your visa expires.
Where to Apply
Applications are submitted to the Voivodeship Office (Urząd Wojewódzki) in your region of residence.
Most universities offer assistance with the application process through their International Student Offices.
Some Voivodeship Offices require appointments to be booked online in advance, while others accept walk-ins.
Documents Required for Residence Permit
Completed application form (available at the office or online)
Valid passport and copies of all pages
Current visa or residence card (if renewing)
4 recent biometric photos (3.5 cm × 4.5 cm)
Proof of enrollment (official letter from your university)
Proof of payment of tuition fees
Health insurance valid in Poland
Proof of sufficient financial resources
Confirmation of address registration (zameldowanie)
Proof of accommodation (rental agreement)
Application fee payment confirmation (PLN 340 - about €75)
All documents in Polish or with certified Polish translation
Residence Permit Application Steps
Prepare All Required Documents
Gather all necessary documents listed above. Ensure that non-Polish documents are translated by a certified translator.
Submit Application
Visit the Voivodeship Office in your area to submit your application and documents. Some offices require a scheduled appointment.
Provide Fingerprints
Your fingerprints will be taken at the Voivodeship Office as part of the application process. This is usually done on the day you submit your application.
Receive Decision and Card
If your application is approved, you'll receive a decision and be invited to pick up your residence card. The card is valid for up to 3 years, depending on your study program duration.
Important Information
- •You can legally stay in Poland while your residence permit application is being processed, even if your visa expires during this period.
- •The temporary residence card allows you to cross borders without additional visas (within the Schengen Area).
- •Always carry your residence card with you or a certified copy of it.
- •Report any changes in your address or personal information to the Voivodeship Office within 7 days.
- •If you plan to work while studying, make sure to check the employment regulations for your specific residence permit type.
Frequently Asked Questions
Do I need to apply for a visa if I'm an EU citizen?
No, EU/EEA citizens don't need a visa to enter or study in Poland. However, for stays longer than 3 months, you need to register your residence at the local Voivodeship Office.
How long does it take to get a student visa for Poland?
The processing time for a Polish student visa typically ranges from 2 to 4 weeks, but it can take longer during peak periods. We recommend applying at least 6-8 weeks before your planned departure.
Can I work in Poland with a student visa or residence permit?
Yes, international students in Poland can work without an additional work permit. Non-EU students can work up to 20 hours per week during the academic year and full-time during holidays. EU students have no restrictions on working hours.
What happens if my visa expires while I'm studying?
You should apply for a temporary residence permit before your visa expires. Once you've submitted your application, you can legally stay in Poland even if your visa expires during the processing period.
Can I travel to other Schengen countries with a Polish visa?
Yes, a Polish national visa (type D) or residence permit allows you to travel within the Schengen Area for up to 90 days in any 180-day period. However, you cannot exceed the validity period of your visa or residence permit.
What health insurance do I need for a student visa?
You need health insurance that covers medical expenses in Poland with a minimum coverage of €30,000. This can be travel insurance, private health insurance, or the Polish National Health Fund (NFZ) insurance. EU citizens can use their European Health Insurance Card (EHIC).
Helpful Resources
Polish Consulates & Embassies
Find your nearest Polish diplomatic mission for visa applications and consular services.
Official DirectoryVisa Application Forms
Download official visa application forms and check the current requirements.
Official FormsVoivodeship Offices
Find contact information and appointment booking for residence permit applications.
Office DirectoryGet Expert Visa & Residence Support
Our team can help you navigate the visa and residence permit process with personalized guidance and document preparation assistance.
Related Resources
Accommodation
Find information about student housing options and typical accommodation costs in Poland.
Finance
Explore tuition fees, scholarships, living expenses, and financial planning resources.
Application Process
Learn about the application procedures and requirements for Polish universities.